Production Coordinator

Hours: Temporary; part-time (20-25 hours per week; up to six months between July 2022 through December 2022)

Rate: $21–$26/hour, DOE

Application Deadline: Open until filled

General Purpose of Position:

Working under the Director of Exhibitions & Programs and other MAH staff, this position is responsible for coordinating production and logistical needs related to artistic projects—including both visual and performing artworks—included in the inaugural CommonGround festival (Sep 16-25, 2022) produced by the Santa Cruz Museum of Art & History (MAH).

This temporary, part-time position is estimated at 20-25 hours per week (which can be scheduled in a flexible manner), with extended hours leading into and during the festival dates of September 16-25, 2022. It is an expectation of all applicants that they are available for full-time/festival hours, including evenings and weekends.

Principal Duties and Responsibilities:

This position executes a broad range of administrative and production-related tasks in support of a new 10-day multi-arts festival that will take place in indoor and outdoor venues across Santa Cruz County. The role will assist with: scheduling and facilitation of meetings; venue and site management details; production and technical support; and other activities associated with the operational needs for festival installations and performances.

Essential Job Functions:

  • Serve as liaison with artists, collaborators, venues, suppliers, and contractors.
  • Ensure all logistical and production activities are coordinated and completed in accordance with planning deadlines and production schedules.
  • Assist with the safe and compliant on-site installation, operational activity, and removal of site infrastructure and creative overlay in accordance with the site plan, load-in/out schedule, and administrative parameters.
  • Coordinate event staff, contractor, supplier, and vendor activity according to schedule and site safety arrangements.
  • Assist in the development of production schedules for festival staff, artists, and volunteers, detailing deadlines and other logistical support as required.
  • Coordinate all shipping, crating, and packaging of incoming and outgoing artwork.
  • Coordinate with MAH staff on situations where weather etc. may impact performance schedule (postpone, cancellation, etc.).
  • Assist with the execution of site activations in festival spaces, as needed.
  • Provide production support across festival venues, as needed.
  • Operate technical equipment or stage manage during select performances, as needed.
  • Provide event support for programming during festival as well as other related programming.
  • Other duties as required.


  • Bachelor’s degree preferred in a related field or 3+ years of professional experience.
  • Background in production, artist relations, and/or event management.
  • Ability to manage complex tasks, challenging projects and competing deadlines concurrently.
  • Willingness to work early mornings, late nights and weekends.
  • Ability to move, lift, and perform very physical actions and ask for assistance when needed to perform those duties.
  • Strong interpersonal and communication skills.
  • Ability to read, understand, follow, and enforce safety procedures.

This is a temporary, part time, non-exempt, hourly position. As an hourly position, this role is eligible for overtime pay and sick leave accrual.

How to Apply:

To apply, please submit a cover letter, resume, and three professional references by e-mail to Please put “Production Coordinator Search” in the subject line of the email. Applications will be accepted until the position is filled. No phone calls, please. Only applicants being considered will be contacted.

The MAH is an equal opportunity employer committed to a diverse and inclusive work environment. We strongly encourage Black, Indigenous, People of Color (BIPOC), and all other marginalized identities to apply. The MAH is for everyone and dedicated to actively practicing anti-racism in our organization.

The MAH is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, as well as programs and activities. If reasonable accommodation is needed to participate in the job application, interview process, or other aspects of employment, please contact