Archives & Library Coordinator

Hours: Minimum of 30 hour per week, Non-Exempt

Rate: $20–$24/hour, DOE

Application Deadline: Rolling, open until filled.

General Purpose of Position:

Working under the Director of Exhibitions & Programs and in collaboration with other staff, this position helps shape the agenda of the Santa Cruz Museum of Art & History (MAH) through managing the organization’s historical archives as well as implementing the engagement opportunities within it.

Principal Duties and Responsibilities:

This position assists with making the MAH archives accessible and inclusive for our community and beyond. This position collaborates with other local history-related organizations and individuals, sharing resources and research.

Essential Job Functions:

  • Support the mission of the MAH in accordance with Strategic Plan, Board direction, and adhere to the policies in the Employee Handbook.
  • Support local history committees. Serve as the MAH staff representative supporting our local history committees including: Collections, Publications, Historic Landmark, and History Forum.
    • Provide guidance and leadership to these groups; assist in their efforts to engage the public in local history
    • Lead all public events associated with these committees including Publications Committee events and Historic Landmark Committee event.
  • Manage the MAH’s collection and archives:
    • Coordinate the rotation, display, loan forms and shipping of our collection and archives.
    • Recommend pieces for acquisition to our collection; assign accession numbers and documentation for new acquisitions.
    • Maintain collection records, inventory, data management, the disaster recovery plan and the collections management policy.
    • Support public research requests to the archives and ways to connect that research to our engagement programming.
    • Manage the collections/archives budget.
    • Oversee archives volunteers and research.
  • Train, and manage interns and volunteers to support collections and archives engagement.
  • Support engagement with underrepresented communities in all department activities.
  • Create programming that engages our community with the MAH archives and local public history. This can include walking tours, activating the MAH’s historic sites, oral history program, off-site and outdoor programs, local trivia, and the MAH podcast.
  • General:
    • Be able to work within a fast-moving environment and to deliver within restricted time, space, and financial resources.
    • Be able to utilize various electronic communication means to accomplish the duties and responsibilities of the position.
    • Be able to work with a diverse range of people.
    • Support the mission of the MAH in accordance with the strategic plan, Board direction, and adherence to the policies in the employee handbook.
    • Attend board and committee meetings as necessary.
    • Be physically present at the MAH a minimum of 75% of the work week.


  • Bachelor’s degree in a related field or 3+ years of professional experience.
  • Archival, collection, museum exhibition, and program experience.
  • Excellent oral and written communication skills.
  • Must be able to work a flexible schedule.

How to Apply:

To apply, please submit a cover letter, resume, and three professional references by e-mail to Please put “Archives & Library Coordinator Search” in the subject line of the email. Applications will be accepted until the position is filled. No phone calls, please. Only applicants being considered will be contacted.

The MAH is an equal opportunity employer committed to a diverse and inclusive work environment. We strongly encourage Black, Indigenous, People of Color (BIPOC), and all other marginalized identities to apply. The MAH is for everyone and dedicated to actively practicing anti-racism in our organization.

The MAH is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, as well as programs and activities. If reasonable accommodation is needed to participate in the job application, interview process, or other aspects of employment, please contact